Terms and Conditions

Information about food

Horsens Medieval Festival works closely with the Danish Veterinary and Food Administration to ensure the safety and high quality of food during the Festival. We expect the Danish Veterinary and Food Administration to conduct tests in a large number of food stalls during the Festival. It is the stallholders’ own responsibility to observe the guidelines of the Danish Veterinary and Food Administration.

If your participation is in conjunction with the sale and manufacture of food, you must pay particular attention to the following:

  • The food must not be made in a private kitchen.
  • The food must be made in a kitchen, or in the booth at the Festival site, with an up to-date report from the Danish Smiley Scheme, to show they comply with food regulations. (Please be aware that not all school kitchens have this report)
  • You must establish facilities for hand washing – for example basins or canisters. It must not be the same as those you use for washing up.
  • You must have hand sanitiser in the booth.
  • If you have a water outlet in the booth, it must be raised from the ground.
  • The Danish Veterinary and Food Administration recommends a solid surface such as a floor of wooden boards in stalls, but this is not a legal requirement.
  • Food-related items such as food, bowls for use for cooking etc. must not have direct contact with the ground or grass. They must be on a table or similar structure.

If you are in doubt about anything or have questions, please contact the Danish Veterinary and Food Administration.

Information about TAX

As a stallholder, you are responsible as to whether there are claims from the Danish Tax Authorities, SKAT, regarding VAT registration of your stall. It is the stallholder’s responsibility to comply with the laws. SKAT has the power to close your stall if their officers visit you at the Festival, and you cannot provide sufficient documentation.

You can find more information at www.skat.dk or by calling SKAT on tel +45 7222 1818.

Information about weapons

At Horsens Medieval Festival, we strictly adhere to the current Danish weapons legislation as issued by the Ministry of Justice, regarding selling and possession of weapons. We recommend that you speak to the Police Administrative Centre, ACV, in Holstebro, (telephone +45 7020 1473 lines open Mon, Tues, Thu 10am-3pm and Fridays 10am-1pm), if you have questions about the interpretation and enforcement of the law. We accept no responsibility for any misinterpretation of Danish legislation.

Use thoughtfulness and common sense and limit the scope of sharp knives, swords, etc. We have compiled the most important things you need to know about weapons at the Horsens Medieval Festival.

3 things you need to know about sharp weapons at Horsens Medieval Festival:

  1. Most knives with a blade of less than 12 cm (for folding knives it is 7 cm) can be used freely as long as they are not “especially dangerous weapons” and as long as there is a “credible purpose”.
  2. Weapons with a blade of more than 12 cm require a permit from the police and a “credible purpose”.
  3. In our dialogue with ACV, it is assessed that participation in the Horsens Medieval Festival can be considered a “credible purpose”, as long as the weapons are part of your communication to the public.

2 things you need to know about non-sharp / pointed weapons at Horsens Medieval Festival:

  1. Non-sharp / pointed weapons generally require no permission to carry or sell. However, there is no clear definition of when a weapon is pointed or sharp. However, most of the non-sharp / pointed weapons used for battle in the re-enactment environment will be interpreted as props.
  2. Battlefield weapons such as clubs, hammers and the like may require a permit, as these are often interpreted as Totenschlæger, a type of baton and therefore classified as an offensive weapon.

3 things you need to know about firearms at Horsens Medieval Festival:

  1. Bows, crossbows and guns require a “credible purpose” for it to be legal to carry them.
  2. Both crossbows and guns also require very specific permits that are difficult to obtain. We recommend that you talk to ACV if in doubt. Before you bring crossbows or guns, you must contact Production Coordinator, Nicolas Aasberg at niaa@horsens.dk
  3. We recommend that you read the Ministry of Justice’s summary of the 2016 knife law, in order to gain a better understanding of what a credible purpose is and the law in general.

From 2018 Danish National Police are the licensing authority in cases concerning applications for export, import and transit of weapons.

Find more information and contact details for the Danish National Police.

Sale of weapons

  1. If you want to sell weapons that require a carry permit, or the like, at Horsens Medieval Festival, it requires a seller’s license.
  2. It is not necessary to have a seller’s license for the sale of “non-sharp / pointed weapons”, as well as, in principle, weapons with blades of less than 12 cm (7 cm for folding knives) and having “credible purpose”.

Contact ACV or the Festival Secretariat if you are in any doubt. It is your responsibility as a seller to ensure that the buyer has the necessary permits. Horsens Medieval Festival cannot be held responsible for breaches of Danish legislation.

If you or your group are planning to bring weapons at Horsens Medieval Festival, please contact Production Coordinator, Nicolas Aasberg at niaa@horsens.dk.

Weapons Permits

It is a legal requirement to have a weapons permit and we have endeavoured to simplify this process for performers arriving from outside Denmark.
For the duration of the Medieval Festival, Horsens Municipality works in close cooperation with Denmark’s Regional Police Headquarters who issue such permits.
The Regional Police will issue permits to battle groups and individual participants who can document, by means of a membership certificate, that they are a member of a Medieval Society listed on Horsens Municipality’s registration of participating associations, and where it is clear that the weapon is part of the attire.

The weapon registration form and the documentation for proof of membership must be submitted to Horsens Municipality no later than 14 days before the event.

The Medieval Festival Organising Committee must emphasise that the rules on possession of weapons during the Festival must be complied with, and that any individuals who are found with illegal weapons or without a permit may be prosecuted.

Information about the processing your Personal Data

Horsens Municipality processes your Personal Data in connection with the management of functions relating to promoting a vibrant community and cultural life for its citizens, including the fulfilment of Horsens Municipality’s Committee for Culture Affairs regarding events and festivals.

The type of Personal Data processed is standard personal information, such as name, address, CPR number and telephone number.

Personal Data Protection
Horsens Municipality is responsible for Personal Data protection and can be contacted at the following address:

Rådhustorvet 4
8700 Horsens
Denmark
Tel: +45 76 29 29 29
horsens.kommune@horsens.dk

Horsens Municipality registers the information received and may transmit that data to other public authorities, private companies and others who have a legal requirement for the information.

Personal Data is permanently deleted, as and when the purpose for which it was collected ends, and it is no longer available to the Municipality.

According to the General Data Protection Regulations you have the right to be informed of the Personal Data we hold about you. In the event that the information about you is inaccurate or misleading, you have the right to request that it be corrected or deleted.
You can read more about your rights here.

Data Protection Officer
You can contact our Data Protection Officer regarding your rights under the General Data Protection Regulation (GDPR) and the Data Protection Act.

Horsens Municipality’s Data Protection Officer can be contacted at: databeskyttelsesraadgiver@horsens.dk

You have the opportunity to complain about the processing of your data. Complaints should be directed to The Danish Data Protection Agency at the following address:

Borgergade 28, 5.
1300 Copenhagen K
Tel. +45 33 19 32 00
dt@datatilsynet.dk